More sales,
less hassle.
From memberships to personal-training packages and trainer commission — run your gym from one place. Don't let memberships lapse or members slip away unnoticed.
No installation · Data isolated per business · Ready the same day
Hi, I'd like to try a Pilates session. Do you have anything on Tuesday evening?
Tuesday 19:00 approved — a free trial session with Dan.
Your gym loses members every month. Ordein plugs the gaps.
Small losses, every day: memberships that quietly expire, members who stop coming in week three, PT sessions nobody uses. Ordein spots each one and closes it.
Hi Sarah, you still have 4 sessions left on your PT package. Shall we book one with Dan at 19:00 this week?
From booking to renewal: one member, real screens
Not a mock-up — every step is Ordein itself. One person, from first contact to the review.
Booked a trial
Chose a session and a free slot online.
RequestCame to the trial
Marked as arrived in one tap.
AttendedJoined
A 6-month membership and an 8-session PT package on one invoice.
MemberWeek three went quiet
No visits for two weeks; the member was flagged as at risk.
At riskTrainer got in touch
Reminded about the 4 PT sessions left; an evening session booked.
BackRenewed
Flagged a week before the end; the renewal was recorded at the till.
RenewedEverything your gym does, in one place
Stop switching between separate programs and paper diaries. With Ordein, everything from daily operations to finance runs in one connected system.
Trainer calendar
One column per trainer, recurring weekly sessions and drag-and-drop rescheduling.
Memberships & visits
Memberships as packages with start and end dates; arrivals marked in the waiting room.
PT packages
Remaining sessions on the member card; freeze, transfer and renew.
Member card
Health notes, goals, visit history, payments and contact details on one card.
Trainer commission
Commission rates per trainer or per service, calculated from paid invoices.
CRM & follow-ups
Leads, renewals, the waitlist and win-backs in one work list.
An assistant that
knows your business
Stop hunting through reports. Ask, and get the answer. Ordein AI Assistant knows your business data — from payments and appointments to stock and recalls.
- “How many appointments today?”, “Who owes us, and how much?” — answered instantly
- Ask about low stock, overdue recalls and packages about to run out
- Answers from your own data only — it reads, it never changes anything
Member data is serious business
Measurements, health declarations and payment history are personal data. Ordein treats security as a design principle from the start, not an add-on.
Consent on record
Each customer's consent to data processing, marketing messages and photo use is stored with their record.
Isolated per business
Row-level security — every business sees only its own data.
Role-based access
Trainer, assistant, receptionist and accountant each get their own level of access.
Encrypted in transit
TLS on every connection; the database is hosted in the EU (Frankfurt).
See Ordein for your gym in 15 minutes
Fill in the form and we'll set up a demo for you. We'll find the right plan together — no pressure, no commitment.